Student Exchange at Universiti Teknologi Malaysia Fall Semester 2023

Universiti Teknologi Malaysia (UTM) would like to inform you that the registration for semester exchange application for fall semester 2023 (Intake Oct 2023 – Feb 2024) is open.  The tuition fee for this program is waived. However, the accepted students are responsible for their learning materials, dormitory and living expenses in Malaysia including Roundtrip Flight Ticket, visa fees, facility fee & Insurance. The students also need to check entry regulations from Malaysian Government 

This program is open for ITS Students Diploma/S1 (batch 2020 & 2021) and also S2 all batch

You may check information about UTM at https://www.utm.my/international/

You may check the academic calendar at this link: https://amd.utm.my/academic-calendar/

You may check the details about the program including the courses on this link:

 https://international.utm.my/student-mobility-program/inbound-mobility-programs/utm-student-exchange-program/

ITS Students must choose from semester 1 list (odd semester). ITS Students also must maximize the credit transfer opportunity. ITS Students only allowed to take courses from one faculty.

Visa:

Incoming student is required to apply for the Single Entry Visa (SEV) at Malaysia Embassy in your home country. In order to obtain the SEV, the incoming student needs to apply for the Visa Approval Letter (VAL) to obtain a Mobility Pass with the duration of study 3 – 12 months from Malaysia Immigration through UTM.

1. All International students who wish to study for 3 – 6 months at any educational institution in Malaysia must apply for a Mobility Pass. Visa Approval Letter (VAL) must be applied three (3) months prior the arrival to obtain Mobility Pass upon arrival.
2. All students under this category must come under a Mobility Pass and not a tourist or entry visa. UTM International will help students to apply for the mobility pass visa upon arrival. Any information will be updated by email.
3. Effective from 1 December 2016, Visa Approval Letter (VAL) for Mobility Pass application is managed by the Education Malaysia Global Services (EMGS) through EMGS STAR System, at https://visa.educationmalaysia.gov.my/ prior of submission to Malaysia Immigration Department. Any payment charged should be made directly to EMGS.
4. Once you received the approval letter for your mobility pass, you are required to go to nearby Malaysia Embassy as stated in the visa with reference letter and request for Single Entry Visa.

IMPORTANT:

1. All students must come under a mobility pass and not a tourist or entry visa. UTM International will help students to apply for the visa.
2. Students need to buy flight ticket only after you receive Visa Approval Letter (VAL) from UTM or our Malaysian Immigration either via email or mail to obtain the mobility pass upon arrival.
3. For the duration of study less than 3 months: The students need to ensure that the visit pass duration is able to cover your study duration in Malaysia.
4. You are advised to follow Malaysia rules and regulations. Failure to follow the regulations is under your own responsibility. Refer to our Malaysia Immigration Department at https://www.imi.gov.my/index.php/en/.

• Visa Application Procedures[gview file=”https://international.utm.my/wp-content/uploads/2019/04/Annex-Guide-VAL-Mobility_010419.pdf”]

The student is COMPULSORY to purchase health insurance which covers personal accident, inpatient treatment, repatriation, death and any other additional terms which necessarily while in Malaysia. Purchasing the insurance:

1. For study duration less than 3 months: You are compulsory to purchase a medical/travel insurance from your home country which can cover costs for medical and hospitalization in Malaysia hospital.
2. For study duration from 3 – 12 months: All students are required to obtain a valid insurance policy in Malaysia. Students need to obtain insurance policies available which are available upon applying for the mobility pass through EMGS STARS system.

You may check visa procedure at this link: https://www.utm.my/international/files/2019/04/Annex-Guide-VAL-Mobility_010419.pdf

Insurance: 

The student is COMPULSORY to purchase health insurance which covers personal accident, inpatient treatment, repatriation, death and any other additional terms which necessarily while in Malaysia. Purchasing the insurance:

1. For study duration less than 3 months: You are compulsory to purchase a medical/travel insurance from your home country which can cover costs for medical and hospitalization in Malaysia hospital.
2. For study duration from 3 – 12 months: All students are required to obtain a valid insurance policy in Malaysia. Students need to obtain insurance policies available which are available upon applying for the mobility pass through EMGS STARS system.

Students Accommodation:

You will be guaranteed an on-campus accommodation. The rate for a room may vary by room type. Students can choose their own room subject to approval and availability. Student Accommodation

• KLG Campus Residence

Incoming students are also allowed to rent private – off campus accommodation. However, students are required to make their own arrangement on this matter.

Here are the required documents that you need to prepare :

1. CV

2. Certificate of Enrollment

3. An Official Academic Transcript in English version with GPA min 3.0 

4. One recommendation letter from an academic advisor

5. Photocopy of the applicant’s passport information page (at least valid until one year from 1 Oct 2023)

6. Valid English Proficiency Test Score (original). TOEFL/IELTS/IBT/EFL certificate  with minimum score 477. Please kindly note that EFL from Dirpendik, TOEFL Prediction and score screenshoot from web UPT Bahasa are not acceptable

7. Learning Agreement (please download from here http://bit.ly/its-student-exchange  ) Please only submit with your department coordinator (Head of Dept) signed only. You don’t need to get signed at Institutional Coordinator and please leave blank for that section.

8. Statement Letter (please download from here http://bit.ly/its-student-exchange )

9. Passport Photo with blue background

9. Certificate of GCW Non Degree (minimum C) or Result Test GCW Non Degree min 80 (S2 Applicants can replace it with R2SEP certificate)

10. ITS Students must consult with thier parents for the financial aspects and please kindly provide the statement letter from your parents (in Bahasa) that your parents are support you (all financial & mental) to join this program. (No format required)

The incomplete application will not proceed by Mobility Team.

For ITS Students who interested to join this program please kindly submit your application through this form https://its.id/studyabroadITS . All of your documents must be in PDF and collected in 1 (one) .zip/.rar file. If you have finished and submitted your Study Abroad Application form, YOU HAVE TO SEND email to studyabroad@its.ac.id confirming that you have filled out the Study Abroad Application Form and submit it. Please use this subject: “Confirmation Study Abroad Application_UTM_NAME_NRP”. The submission deadline is on 25 May 2023 ( 23.59 WIB). The Interview Session will be held on 29 May 2023.

If you have questions about this program, please send an email to Mr. Ade at studyabroad@its.ac.id with subject : ASK_UTM