Office365 for ITS Lecturers & Employees

What is ITS Office 365?

ITS provides facilities for all lecturers and employees to obtain an Office 365 ProPlus product license. Office 365 ProPlus for ITS is a Microsoft product intended for all ITS lecturers, employees, and students to use the latest version of Office software and other supporting software, both online and offline. Lecturers, employees, and students can install Office 365 products on 5 different devices.

Microsoft products in Office 365 that can be used by employees and lecturers include:

• Microsoft Office (Word, Excel, PPT) latest version for Windows and OS X / macOS (Offline);
• The latest version of Microsoft Office Online;
• Office online is the Office software that can be accessed online, both through the browser and apps;
• One Drive (a place to store and share files through Microsoft’s Cloud service) with a capacity of 1 TB;
• Skype for Business;
• Mail Outlook;
• Other products such as Yammer, social media to connect with all lecturers, employees, ITS students, Calendar, OneNote, Delve, etc;
• Power BI (Business Intelligence Tool).

Office 365 products for ITS Employee Lecturers

Who has the right to get Office365?

Lecturers and employees are entitled to all O365 products as shown above. Especially for Office, lecturers, and employees can download and install Office products for 5 different computers or devices.

Benefits of lecturers, employees, and ITS students using Office 365:

• Get 1 Terabyte file storage for each community;
• Will always be able to access the latest version of Office (Word, Excel, PPT) online;
• Can download the latest version of Office on the official portal;
• Can download other O365 products such as Skype for Business, OneDrive for Business, etc. at the official portal;
• Facilitate collaboration between academics at ITS;
• Use Office legal products through Office activation.

How do you use Office365?

To be able to use O365, lecturers and employees must activate first. The way to use ITS Office365 is as follows.

1. Access the application page at ITS via integra.its.ac.id/app.php.
2. Activate Office365 by clicking “Visit” on the Office365 application.
3. Login using Integra username and password.
4. Please wait for the authentication process. This process can take more than 30 minutes. You can close the page and do other activities. If within 1 day the authentication process is not completed (meaning that the synchronizing process is running long so you have not yet entered the Office portal) then contact LPTSI via email to lptsi@its.ac.id.
5. Re-access the “Office 365” application through integra.its.ac.id/app.php. If authentication is complete, you will be redirected to the Office365 portal.
6. Please use Office 365 products.

How to download the Latest Office and Other Office 365 Products?

To be able to download the latest Office products, the employee lecturer must activate Office 365 through the integra.its.ac.id/app.php page first.
IMPORTANT
To be able to download and install Office products, use the internet without a proxy. Click to: Internet access at ITS for how to access the internet at ITS which by default is without proxy. Click to: How to Set Up Proxy for steps to deactivate/enable internet access with a proxy.

After successfully entering the official portal, then click “Install Office 2016” -> Save File -> Run File. Furthermore, the installation process will be automatically carried out by your computer system.

Click “Install Office 2016”

By default if you click “Install Office 2016” then the product that will be installed on your laptop is:

• Word
• Excel
• Powerpoint
• OneNote
• Access, Publisher
• Outlook
• Skype for Business
• OneDrive for Business

You can also choose “Other installs” to install other software.

Click “Other Installs”

Type of software on “other installs”

Does it have to be via Integra ITS every time I want to access the Office365 portal?

To access the portal office, there are two ways. However, to use both of these methods, you must activate Office 365 (see the explanation above). How to access Office 365:

1. Via Integra ITS’s Single Sign-On (SSO) page, which is integra.its.ac.id/app.php and then clicks “Visit” Office 365
2. Log in directly via http://portal.office.com to be able to use Office365 online. But of course, you will be asked about the username in Office 365 where you can only have this user if you have activated O365 through integra.its.ac.id.
   To find out about your Office 365 user, you must enter the office portal via Integra and click the person icon in the top right corner of the official portal.

Username and password to enter the office portal with NO through Integra

Other related articles:

• Windows activation for lecturers and employees
• Download the Office 365 Usage Guide for User Lecturers, Employees, Students
• Download the Office 365 Guide for IT Admin

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