Institut Teknologi Sepuluh Nopember (ITS) is committed to ethical and responsible employment and business practices, including the fair treatment of all individuals, regardless of employment status. ITS Anti-Slavery and Discrimination Declaration and Regulation of ITS Rector Number 1, Year 2022 Regarding Procurement of Goods and services are key instruments in ensuring that ITS and its supply chain adhere to ethical principles and human rights standards. It also ensures that their treatment, protections, and opportunities mirror those of directly employed staff. ITS Anti-Slavery and Discrimination Declaration in the workplace, ratified by ITS Rector ensures the following points:
Rejection of Slavery and Exploitation (in every employment practice). We reject all forms of slavery, including human trafficking, forced labor, child labor, and sexual exploitation. Every individual has the right to live in freedom and without threat to their personal integrity. (Point 2)
Gender Equality. We affirm that discrimination based on gender is a form of injustice that must be eradicated. All women and men are entitled to equal opportunities in all aspects of life, including education, employment, position, and participation in decision-making. (Point 3)
Protection and Support for Victims of Slavery and Discrimination. We are committed to providing protection and support to victims of slavery and discrimination based on gender, age, ethnicity, religion, or social status. We will work to provide rehabilitation services, education, and access to justice for those affected. (Point 4)
In alignment with the principles of transparency, accountability, and fairness in the procurement of goods and services, ITS also outlines the relevant provisions set forth in the Regulation of ITS Rector Number 1, Year 2022 about outsourced employees, which fall into other service categories. The policy further explains:
The Goods/Services Provider, hereinafter referred to as the Provider, is a business entity, individual, or ITS-affiliated business entity whose business activities involve the provision of Goods/Services. (Chapter 1, Article 1, Clause 21)
Other Services refer to services that require specific equipment, methodologies, and/or skills within a widely recognized business management system to complete a task or any provision of services other than Consultancy Services.” (Chapter 1, Article 1, Clause 27)
To ensure fairness in the procurement process and prevent discrimination, fostering equity and discouraging exploitation. ITS outlines several prohibitions:
When packing Goods/Services, the following is prohibited:
(a) Combining several procurement pack that, based on their nature and type of work, can be separated and/or whose value should be handled by Micro and Small Enterprises; (b) Splitting the procurement of Goods/Services into several packages with the intention of avoiding E-tendering; and/or (c) Determining discriminatory criteria, requirements, or procurement procedures and/or with non-objective considerations.(Chapter VI, Article 19, Clause 4)
Furthermore, ITS provides additional protections by ensuring that service quality is maintained and that outsourced employees are not unfairly exploited. This clause ensures that:
Changes to the contract may be proposed by the Provider/ITS. (Chapter VIII, Article 51, Clause 2)
“Unavoidable additional work related to project completion must be based on justifiable reasons, with a value not exceeding 10% of the initial contract value/adapted to the budget cap.” (Chapter VIII, Article 51, Clause 3)
“Providers are prohibited from transferring part or all of the main work.” (Chapter VIII, Article 51, 4)
Preventing the transfer of work helps safeguard the rights and welfare of outsourced employees. When providers attempt to transfer their responsibilities, it can result in unfair labor practices, including inadequate working conditions. Keeping the work within the original provider reinforces the notion of accountability. The regulation also ensures that providers can request contract amendments when necessary, provided the changes are reasonable.To further promote accountability and transparency in all employment practices, ITS outlines a whistleblowing mechanism regulated below.
Providers or the public can file complaints accompanied by factual, credible, and authentic evidence regarding indications of procedural deviations, corruption, collusion, and nepotism in the procurement of Goods/Services and/or violations.” (Chapter X, Article 64, Clause 2)
Complaints can be submitted through the whistleblowing system managed by ITS” (Chapter X, Article 64, Clause 2)